Student Activity Fee Proposal

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Student Activity Fee Proposal Requests
Received Event Title Requested Approved Status
04/01/15 White Rose Walk

Proposal Details

Date Received
2015-04-01 18:41:41
Organization
possibly the Blue & White Society
Student Sponsor
Shambhavi Gupta
Student E-mail Address
sbg5129@psu.edu
Contact Name
Stephanie Diaz
Contact Email
sad35@psu.edu
Event Title
possibly the Blue & White Society
Event Date
TBD, possibly April 22, 2015
Beginning Time
noon
Time Ending
1 p.m.
Amount Requested
$227.13
Total Event Cost
$227.13
Details
The White Rose Walk would be an event at the end of each Spring semester (close to graduation), where students would go to the library to pick up a white rose (York is known as the White Rose city). Students would write a 'thank you' note to one student, staff, or faculty member that they would like to thank. Once students pick up the rose, the they would deliver it to that person.

Ideally, it would be nice if every student participated, however, I understand that may not be possible. So, if we were able to get 200, or close to 200 students to participate, the cost per student might be less than $1.25 per person. If we have leftover roses, I would welcome students to take more than one rose to give to another person. I would also like to continue to encourage students to see the library as discipline neutral and the "heart of the campus", so it would be great if we handed out the roses in the library.

The cardstock would be used to create the thank you notes. The clear water tubes would be used to temporarily preserve each rose.
Itemized Request
$42.50 = Two orders of clear water tubes (100 in each bag at $16.99 each); plus $8.52 shipping and handling.

I plan on purchasing the roses from Sam's Club.

$176.94 = 200 white roses from Sam's Club - estimated total: $169.58; minus sales tax: $9.60; plus 10% non-member fee: $16.96; no shipping/handling fee.

$186.98 = Costco comparison. 200 white roses from Costco - estimated total: $189.19; minus sales tax: $10.71; plus 5% non-member surcharge: 8.50; no shipping/handling fee.

Cheapest cardstock (for "Thank you: notes) at Staples, $7.69 (100 sheets), http://www.staples.com/Pacon-Array-Card-Stock-8-1-2-W-x-11-L-White-100-Pack/product_833353

Blue raffia ribbon would be purchased personally by Stephanie Diaz (no reimbursement necessary).
Itemized Matching Funds
0
Open to all Campus?
I plan on creating a campus PowerPoint slide; contacting the Stall Seat Journal; creating and posting posters around campus; contact students via Dan Puccio's campus-wide email; Barb Eshbach's first-year student email list; adding information about it to the Penn State York Library Facebook page; adding it to the campus calendar; because this would be a great media/photo opportunity, I would also Barb Dennis.
# of Students Benefit
200 - 400 (if each student gave a rose to another student)
Enhance PSY
Through her research project, ConnectED, head librarian Barb Eshbach has identified existing research that claims when students feel a "...sense of belonging, [it] positively influences academic achievement, retention, and persistence" (T. L. Strayhorn in the book, College Students' Sense of Belonging). Anecdotally, I have heard students talk about wanting to transfer to the University Park campus. Intuitively, I think one of the reasons students may want to transfer there is because of the "traditional college experience" they think they will have, an experience they think they are missing out on. I would like to show students that they can have a more traditional college experience right here at Penn State York. One of the ways I think we can do this is by starting more student traditions in order to create a sense belonging and a sense of campus history. The White Rose Walk could be one of those traditions.
Desired Outcomes
I anticipate that the event will help students feel a stronger connection to individual people at the Penn State York campus. The event may be a specific reminder to students about what made their time at Penn State York a positive experience and may influence (even a little) their decision to come back from one semester to the next.
Comments
I'm not sure if a survey would be ideal for this event, however the effects of the event may be articulated in campus-wide surveys that are regularly distributed. I will be sure to count how many flowers remain (if any) and any comments from participants as two small ways to assess the event. In the event that there are extra flowers left, the library staff (made up of students, staff, and faculty) will take them to people they would like to thank, just to make sure they are all used.
Accept Partial Funding?
No

SAF Committee Decision

Status
Open
Amount Approved
$
$227.13 Open
03/29/15 Unity Week

Proposal Details

Date Received
2015-03-29 16:15:42
Organization
Multicultural Club
Student Sponsor
Aruba Tariq
Student E-mail Address
axt5233@psu.edu
Contact Name
Ann Fetterman
Contact Email
axf25@psu.edu
Event Title
Multicultural Club
Event Date
April 15, 16
Beginning Time
Time Ending
Amount Requested
$265
Total Event Cost
$475
Details
Penn State York will be hosting Unity Week again. The funds that are being requested through SAF will be used for water bottles and snacks for soccer tournament, Holi powder, and water balloons for Holi clean up.
Itemized Request
Relax with Tai Chi: Food (sodas, snacks): $40
Badminton Tournament: Food (water, snacks): $40
Chipotle Gift card (first place): $50
Chipotle Gift card (second place): $20

International Kids Games Day: Equipment: $10
Food (sodas, snacks): $50
Soccer Tournament: Food (water, snacks): $40
Chick fil-A Gift card (first place): $75
Holi: Holi Powder: $130
Water Balloons: $20


We are asking for $265 from SAF (for Holi and Soccer Tournament) and the rest will be/have been covered by SGA
Itemized Matching Funds
$210 from SGA
Open to all Campus?
We will advertise by putting these events on Stall Seat Journal, monitor ads, monthly emails, and text alerts.
# of Students Benefit
80-100
Enhance PSY
Unity Week is directly related to diversity education. This whole week will promote co-existence, appreciation and celebration of various diverse backgrounds of Penn State York Community.
Desired Outcomes
As a result of this event, students will be able to understand sports that are integral parts of some cultures, learn about cultural festivals, and become familiarized with specific aspects of certain cultures.
Comments
N/A
Accept Partial Funding?
Yes

SAF Committee Decision

Status
Open
Amount Approved
$
$265 Open
03/20/15 Library March Madness Challenge

Proposal Details

Date Received
2015-03-20 13:00:30
Organization
N/A
Student Sponsor
Kiersten Fisher
Student E-mail Address
knf5114@psu.edu
Contact Name
Stephanie Diaz
Contact Email
sad35@psu.edu
Event Title
N/A
Event Date
March 16, 2015 - April 7, 2015
Beginning Time
N/A
Time Ending
N/A
Amount Requested
$244.90
Total Event Cost
$282.07
Details
The Penn State York Library March Madness Challenge is a ConnectED event and is one of the library's many programs focused on promoting information literacy; encouraging curiosity about scholarly topics; and fostering social engagement on the Penn State York campus in relation to the 2015 NCAA Men's Basketball Tournament.

ConnectED is head librarian Barb Eshbach's current research project which is largely based on the premise that students who are socially engaged on commuter campuses tend to have higher success and retention rates. While the First Year Experience is focused on supporting first-year students, participation from returning students, faculty and staff is essential to its success. Because bracket challenges encourage friendly competition among groups of people, the March Madness idea initially had great potential, however, we wanted to create an event with more academic substance. To do this, we incorporated a Library Bonus Round which includes a series of information literacy related questions, and prompts to interact with other students, staff, and faculty.

No gambling will be involved in the event and knowledge of basketball is not necessary. More details about the event can be found on the event's website: sites.psu.edu/marchmadness

Barb Eshbach has purchased prizes from her limited ConnectED budget and so we began the project with those prizes in mind. The SAF funds will be critical to the event's success in encouraging participation and awarding students who take the time to meet other people on campus; learn about information literacy related topics; and use the library's resources.
Itemized Request
I would like to end the library scavenger hunts (funded by SAF) for this academic year and apply the remaining $85 worth of gift certificates that have already been purchased to the Library's March Madness Challenge event. In addition to the gift certificates, I would like to purchase other prizes from the campus bookstore. The prizes I would like to purchase include: two Penn State sweatshirt blankets at $36.98 each; one license plate frame at $22.98; one writing padholder (nice business folder) at $32.98; two t-shirts at $14.99 each.

Remaining funds already awarded for library scavenger hunts: $85.00
Currently requesting $159.90 in additional SAF funds.

Depending on what we are able to purchase, I would like to award the top ranking participant with a basket of several of these items. I envision awarding several other participants with one or two of the remaining items each.
Itemized Matching Funds
37.17
Open to all Campus?
The event is open to all students and it is designed to encourage them to engage with faculty, staff, and other students on campus. I have created a website for the event (sites.psu.edu/marchmadness); contacted Dan Puccio about adding announcements about the event to the campus slideshow and his student email blast. I have personally sent emails to the entire faculty and staff, and Barb Eshbach has sent emails to the first-year students promoting participation in the event. I have also created and posted posters and an engaging display of a bracket in a large window of the library (of a which has attracted a lot of attention).
# of Students Benefit
As many who participate. 25+
Enhance PSY
Like mentioned earlier, the event is part of the ConnectED program. The program encourages students to make "connections" with other students, faculty and staff by completing ConnectED cards. These cards ask students to find something in common with the other person. At first, this may seem artificial, but it encourages friendly interaction between two people who may have never spoken to each other in that way, or at all. The Library Bonus Round asks each participant to make connections with a total of nine other individuals. The goal of ConnectED is to promote student success, persistence, and retention. We hope that if students learn more about the library's resources and services (through the Library Bonus Round), their academic work will be positively impacted. We also hope that if students interact with others outside of the classroom, they will feel a stronger connection to campus and will ultimately choose to stay at Penn State York longer than they normally would.
Desired Outcomes
The students will demonstrate their ability to use the library's databases and tools in order to effectively retrieve high quality information, a skill that is critical to their academic success and personal wellbeing. The students will become more informed about how information is produced and shared in a digital environment. The students will get to know other people on campus.
Comments
The Library Bonus Round is essentially assessing the students' ability to effectively use the library's resources and their understanding of information literacy related concepts. I will create and submit a summary of the students scores. I plan on creating a survey to assess the participants' perceptions of the event.
Accept Partial Funding?
Yes

SAF Committee Decision

Status
Open
Amount Approved
$
$244.90 Open
03/20/15 Unity Day

Proposal Details

Date Received
2015-03-20 10:43:33
Organization
BSU
Student Sponsor
Whitney Brown
Student E-mail Address
whb5055@psu.edu
Contact Name
Terri Van Slyke
Contact Email
tsv1@psu.edu
Event Title
BSU
Event Date
April 9, 2015
Beginning Time
Time Ending
Amount Requested
$600
Total Event Cost
$600
Details
Unity Day at Penn State York is a culmination of the work of Penn State York's Diversity Committee. A variety of multicultural events take place this day bringing in over a crowd of 100+ students, faculty, and staff.

In addition to the plans that happen during Unity Week, BSU thought it would be a good idea to rent a photo booth for students/faculty/staff to utilize during the event. A photobooth would be the perfect addition to this event, because they create memorable keepsakes for students and are a good source of entertainment. We project many students would use this as photo strips are printed and distributed in under 15 seconds. Additionally this photoooth can hold up to 10 people and can be customized to have a certain logo/event name on the photostrip.

http://bigpartyphotobooths.com/photo-booth-rental-rates/
Itemized Request
Photo Booth Rental for 2 hours @ $500
Estimated Tax + Set-Up/Tear Down @$100
Itemized Matching Funds
$0
Open to all Campus?
When advertisement goes out for Unity week, we will be sure to include this in the advertisement using the Stall Seat Journal, posters, flyers, etc.
# of Students Benefit
50+
Enhance PSY
The learning experience that already occurs during Unity Week will occur. This photobooth offers no additional learning experience, but potentially students would have the opportunity to socialize and make new friends and take photos with these friends.
Desired Outcomes
N/A
Comments
N/A
Accept Partial Funding?
Yes

SAF Committee Decision

Status
Open
Amount Approved
$
$600 Open
03/16/15 New Student Orientation (NSO) Part I - Academic Advising

Proposal Details

Date Received
2015-03-16 09:31:07
Organization
none
Contact Name
Jane Emery
Contact Email
jle3@psu.edu
Event Title
none
Event Date
June 16, 17, 18, 22, 23, 24, 25 July 13, 15, 16 Aug 3, 17, 18
Beginning Time
9:30 am
Time Ending
1:30 pm
Amount Requested
$4,315
Total Event Cost
$15,675
Details
NSO Advising is a program for all new first year students and their
families and is an introduction to the academic structure of the
University. It is coordinated by DUS/Advising and Career Development
office. Students meet individually with faculty advisers, as well as,
attend several academic information sessions. Placement into English,
math and chemistry, academic preparedness, choice of major and career
planning are issues that are discussed. There are 13 days of NSO
Advising planned with the last two dates specifically for international
students and those students who live at a distance. An additional date
for international students has been added with the increase in this
student population. This is a retention program intended to help
students start their college experience at Penn State York with a
realistic idea of the academic expectations, what will be expected of
them and the resources available. Part 2 of NSO - Campus Life, follows in late August.
Itemized Request
2 student workers at $9.50 per hour for 85 hours = 1615
morning coffee/snacks = 1000
Bottled water = 200
pizza at noon = 1500

Total = 4315
Itemized Matching Funds
11,360
Open to all Campus?
In late May/early June, all new first year students receive letters from
the Advising and Career Development office, upon completion of their
ALEKS math assessment and Educational Planning Survey. They register
on-line for their NSO Advising Day. Attendance is near 100% and student
and family evaluations indicate that almost 100% of those who attend
think this program is either helpful or very helpful. Evaluations are
collected and reviewed each day, with improvements being made as needed.
# of Students Benefit
300
Enhance PSY
Penn State York is very concerned and focused on student retention and
student success is a campus priority. NSO Advising is a mandatory
program at each campus and provides students the opportunity to examine
their academic abilities, interests and educational plans before the
start of classes. This program insures that students select appropriate
courses and credit load based on their placement, preparedness and
intended major, with the help of individual advisers who have been
trained specifically to work with this program.
Desired Outcomes
Learning Outcomes for NSO Part 1 - Academic Advising
Students will:
•evaluate their academic preparedness, including ALEKS Math Assessment results

•be able to articulate how their interests and strengths relate to Penn State majors and career options

•recognize the academic structure of Penn State, including degree requirements, especially the role of general education

•identify the differences between high school and college and the expectations of being a Penn State student

•identify resources at the York campus to assist with their transition to college

•be able to use eLion and select courses for their first semester of study

•know the name and contact information of their assigned academic adviser and be able to construct an email message to their advisers


Families will:
•recognize the academic structure of Penn State, including degree requirements, especially the role of general education

•recognize the differences between high school and college and how best to support their students with this transition
Comments
Thank you to the SAFC for your past support of this program and consideration of continuing support.
Accept Partial Funding?
Yes

SAF Committee Decision

Status
Open
Amount Approved
$
$4,315 Open