Student Activity Fee Proposal

Enter Organization Information

Name of student sponsor

Student email address (Use Penn State address please)

Name of Adviser or Faculty/Staff sponsor

Adviser or Faculty/Staff sponsor email address

Penn State York club affiliation (if applicable)

Enter Event Information

Event Title

Date of Program/Event

Event Beginning Time (if applicable)

Event Ending Time (if applicable)

Total Dollar Amount Requested

$

Total Event Cost

$

Itemized request (what the SAF funds are going to specifically, total should add up to the Total Amount Requested - above). You must list price comparisons in the field below when requesting funding for transportation and equipment. As you consider pricing for equipment, please also consider durability as well.

Itemized matching funds (should offset the Total Event Cost)

Detailed event explanation/Purpose of funds

Use of the funds requires that your program/idea be open to all students and be advertised widely on campus. Please describe how you will accomplish this.

Approximately how many students will directly benefit from this Event?

Penn State York is centered on student learning. That being said, there are many areas that the campus is specifically focusing on: sustainability, diversity education, increasing enrollment, and community service to name a few. In the space below, please detail how your proposal will address specific priorities of the campus. You may also use this space to describe how this event will enhance Penn State York and the surrounding community in general. The committee will look more favorably on proposals that answer these questions in full.

As there is a tremendous amount of competition for SAF funds, the allocation committee is eager to consider the impact of each proposal. One way this occurs is to inquire of the intended outcomes of each proposal. In the space below, please outline what students will know, be able to do, or demonstrate as a result of participation in your proposed event. Alternately, some proposals support what goes on in the ‘background’ to make our campus a wonderful place to be; if your proposal is written for this purpose, please note that below.

A further way that we can measure the impact of each allocation is to understand the impact of funding after an event. Proposal writers should feel free to incorporate assessment measures such as surveys and the like for this purpose. As such, the writer of each proposal must submit a one-page review (including number of participants) of the event to the co-chairs (Fuzail Suwani - fhs5010@psu.edu, and Patrick Tanner – ptanner@psu.edu) no less than seven days after the event. This will be used in end of year reporting. Failure to submit this assessment document may impact future funding to the proposing person or group.

Additional thoughts/comments:

It is suggested that those who are submitting proposals attend the SAF meeting when their proposal will be reviewed. This will allow the committee to have all potential questions answered, and will expedite the process for everyone who submits a proposal. Student Activity Fee Committee meetings are open for the discussion portions of the agenda. While the committee deliberates and votes, we ask all persons who are not committee members to exit the room.

Additionally, please know that the committee works to thoroughly discuss all proposals. This may mean that every proposal that has been submitted may not be addressed at the very next meeting following the submission. The committee chairs will work to keep each person who has submitted a proposal abreast of the progress of the committee following each meeting.

There are occasions when the committee will want to reduce the amount funded in order to approve the proposal. Please indicate your preference:

I will accept a reduction in the amount allocated by the SAFC.

If not fully funded, I would prefer to have my proposal withdrawn.